Collaborative hiring

Hire as a team,
all on one candidate file.

A shared pipeline, private notes, @mentions in reminders and a unified inbox keep every recruiter and interviewer on the same candidate file. Keep clients in the loop with candidate PDF reports and email summaries, no extra login required.

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Stellar
Brainfield
Stakha
SIC
Source To Match
Happy Hire
Millesime
Jarvi

Why collaborative hiring breaks down

Collaborative hiring sounds simple. In practice, candidates wait, hiring managers go silent, recruiters chase feedback over Slack and email, and good profiles slip away. The problem is rarely the team, it is the stack underneath.

One workspace, zero duplicate work

Three recruiters on one mandate, one mess?

Every note, mention, status change and message sits on the candidate file. Anyone joining the project sees the full picture in seconds, without a kickoff call to catch up.

Clear ownership, shared inbox

Two people contacting the same candidate?

Assign recruiters per project and see every interaction on the timeline, with the user, the channel and the timestamp. No more stepping on each other or double outreach.

Replace the patchwork with one platform

Tired of stitching together email, Slack, Sheets and your ATS?

Jarvi unifies private notes, reminders, scheduling, the shared pipeline and your candidate messaging in a single ATS. Less tab-switching, fewer mistakes, faster placements.

Hiring as a team without Jarvi vs with Jarvi.

Same team, same job, very different week.

The old way
With Jarvi

Interview notes saved on five different laptops

Private notes and AI call summaries on the candidate file

"Who talked to this candidate last?" pinged on Slack at 11pm

Every contact on the timeline, with user, channel and timestamp

Reminders to follow up lost in someone's head

Shared reminders with @mentions, attached to the candidate

Status in a Google Sheet that drifts from reality

A shared kanban pipeline the whole team sees live

Two recruiters contacting the same candidate by accident

Multi-recruiter assignment, shared inbox, clear ownership per stage

Client updates copy-pasted into a weekly email by hand

Candidate PDF reports and progress summaries, ready to send

Interviews scheduled over a dozen back-and-forth emails

Panel scheduling against everyone's real availability

Off-boarding a teammate means digging through their inbox

Every interaction already on the candidate file, nothing leaves with them

Anyone with the link can see everything

Role-based access and revocable guest access per project

Keep clients in the loop

Update clients your way,
without giving them a login.

Most clients would rather get a clean summary than log into another tool. Jarvi gives you candidate PDF reports, email-ready progress summaries and, when they do want access, read-only guest access per project.

Your team and your interview panels,
finally on the same page.

Stop pinging colleagues for status updates. Each project becomes a shared workspace where the next step is obvious to every recruiter, interviewer and stakeholder involved.

Every action on the candidate timeline.

Stop asking 'what is the status?'. Every note, mention, message and status change is logged on the candidate and project timeline, automatically.

Live activity
Today
Jarvi candidate file with private notes and AI call summaries

Keep interview feedback where the whole team can see it.

Hiring decisions stall when feedback lives in someone's inbox. In Jarvi, private notes and AI call summaries land directly on the candidate file, visible to every recruiter on the project.

The full history of who said what, on which channel and when, sits on the candidate timeline. The next recruiter picks up exactly where the last one left off, without rereading a single thread.

Mention a teammate in a reminder to pull them into the right context, and nothing important slips through between two interviews.

See how it works

Every channel, every interviewer,
one timeline.

Email, LinkedIn, WhatsApp, Telegram, SMS, calls and meetings: every interaction with a candidate is logged on the candidate file, automatically. Anyone on the team picks up where the last person left off.

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Conversation messages timeline
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Open up collaboration. Keep control of your data.

Granular permissions let every stakeholder see exactly what they should, and nothing more.

Capability Owner Recruiter Junior recruiter Project guest
View candidates assigned project only
Edit candidate records limited
Add private notes
Mention teammates in reminders
Move candidates in the pipeline
See team activity dashboard
Manage project assignments
Export data
Manage roles and permissions

Roles are fully customizable. Build the exact access model your agency or HR team needs, down to the field on a single record.

Jarvi team activity and audit trail dashboard

An audit trail you can show to your DPO, your client, or your CEO.

Every action in Jarvi is logged with a user, a channel and a timestamp: who shared which profile, who edited the brief, who scored a candidate, who moved them to the next stage.

Revoke guest access, archive a project or off-board a teammate in one click. Access stops, the audit trail stays. The data your team produced does not leave with them.

GDPR compliant by design, hosted on private EU infrastructure, with SSO and SCIM available on Enterprise plans.

  • • Full audit logs of every edit, message, note and status change
  • • Revocable read-only guest access per project
  • • Per-record permissions on profiles, projects and accounts
  • • Group and team management for large agencies
  • • GDPR compliant, EU-hosted, SSO and SCIM ready

Your process. Your roles. Your rules.

Every team hires differently. Jarvi adapts to how you already work, instead of forcing your team into someone else's template.

Custom recruitment processes

Custom recruitment processes
See in action

Custom roles and permissions

Custom roles and permissions
See in action

Branded candidate presentations

Branded candidate presentations
See in action

Custom evaluation criteria

Custom evaluation criteria
See in action

Saved searches shared with the team

Saved searches shared with the team
See in action

Message templates everyone can use

Message templates everyone can use
See in action

Team performance dashboards

Team performance dashboards
See in action

API, Make, Zapier, Slack and Teams

API, Make, Zapier, Slack and Teams
See in action

Make hiring a team sport.

Bring your recruiters, interviewers and hiring managers into one collaborative ATS.

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350+ hours saved per Jarvi user in 2025 - Discover Jarvi AI Agent

Recruiting teams speak out

Morgan Hanryon
Morgan Hanryon
Adarha Consulting

"2 of us do what others need 5 or 6 for"

“How many people do you have to manage all this?” That’s the question a prospect asked me a few days ago for a recruitment mission. My answer: there are two of us. And I’m proud of it.

Why? Because with two people, we accomplish what others sometimes need five or six for. Not by magic. Not by burning out. But because everything is thought through, structured, and properly equipped. With an ATS that also serves as a CRM, allowing us to track every candidate, every step, every company.

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Sebastian Forner
Aster Development

"We have x4 our placements!"

We’ve have done as much recruitments in 3 months as we did last year! We don’t necessarily need to increase the team size, it’s just that we’re all becoming much more productive!
Maud Grenier
Maud Grenier
Le Temple RH

"Less time searching, more talent recruited!"

Less time searching, more talent recruited!

Nina Dathy
Nina Dathy
Skreen Talent

"A tool designed by recruiters, for recruiters"

We needed an accessible, smart and efficient ATS to structure our recruitment activity. Jarvi was the obvious choice: a tool designed by recruiters, for recruiters. 💡
Todd Baer
Solo Recruiter, Cybersecurity Go-to-Market

"I save 5 to 10 hours a week and handle 4x more candidates."

Jarvi is my single source of truth — I don’t even check my email anymore.

I set up my campaigns, add candidates to a pipeline, and literally forget about them. Suddenly, candidates are responding and I’m like, where did this person come from?

3 to 4 placements in my first month with Jarvi.

It takes care of the things I don’t want to do and keeps me focused on the parts that are engaging, fun, and bring value.

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1200+
Recruiting teams using Jarvi
4M
Candidates managed / year
25
Countries powered by Jarvi

One platform, every team need.

Pair collaborative hiring with our integrated CRM and multichannel outreach.

ATS

ATS

Sourcing & Multichannel Outreach

Sourcing

Client Relationship Management (CRM)

CRM

Global AI Agent

Collaborative hiring, answered.

What is collaborative hiring?

Collaborative hiring is the practice of involving multiple people in a recruitment decision: a recruiter, a hiring manager, often interviewers in a panel, sometimes a client or a peer reviewer. Done right, it produces better hires through diverse perspectives and a shared, written record. Done wrong, it produces feedback chaos across email, Slack and Sheets.

How is collaborative hiring different from structured hiring?

Structured hiring is the methodology: same criteria and same questions for every candidate on a given role. Collaborative hiring is the workflow: getting recruiters and interviewers to actually work off the same record. Jarvi covers both. Private notes, AI call summaries and scoring live on the candidate file, and the shared pipeline keeps everyone aligned without manual reminders.

How does Jarvi support collaborative hiring?

One shared workspace per role: a shared kanban pipeline, private notes, @mentions in reminders, multi-recruiter assignment, AI call summaries, and a unified inbox covering every channel your candidates use. To keep clients informed, you can send candidate PDF reports and email progress summaries.

Do clients or hiring managers need a paid Jarvi account?

No. In practice most clients prefer a candidate PDF report or an email summary, so they never log in at all. When a client does want to look themselves, you can invite them as a read-only guest on a single project, without using a license seat.

Does Jarvi work for panel interviews?

Yes. Schedule a panel of interviewers per role against everyone's real availability, share the brief in advance, and let the AI notetaker capture each interview on the candidate file, so even those who could not attend read the same summary.

Can I control what each teammate or guest can see?

Yes. Jarvi includes a complete role-based access control system. Build custom roles, assign permissions per group, and limit access at the record level. Guest access is read-only and scoped to a single project, revocable in one click, and revocation does not break the audit trail.

Is collaborative hiring relevant for recruiting agencies?

Yes, though for an agency most of the collaboration happens inside your own team rather than with the client. Jarvi is built for that: a shared pipeline, private notes, @mentions in reminders and a unified inbox. Clients are kept in the loop through candidate PDF reports and email progress summaries, with optional read-only guest access when they want it.

Can the team see each other's activity?

Yes. Every action is logged on the candidate or project timeline with the user, the timestamp and the channel. Team activity dashboards surface who is moving the pipeline, who is stuck, and where coaching pays off.

Is candidate data secure when shared with external stakeholders?

Yes. Guest access is read-only, scoped to a single project and revocable in one click, and never gives external users edit access to your database. Jarvi is GDPR compliant and hosted on private EU infrastructure, with SSO and SCIM available on Enterprise plans.

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