ATS for small staffing agencies

The ATS built for
small staffing agencies.

Jarvi is the affordable all-in-one ATS for small staffing agencies. Source candidates, fill your desk and grow your client book from one platform, with AI that clears the admin so a two-person team runs like a ten-person one. Built by recruiters, priced for a small agency.

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Why a small staffing agency outgrows a generic ATS

A lean agency does not have a sourcer, a bizdev lead, an ops manager and an admin. It has you, maybe one or two teammates, doing all of it. A stack of separate tools bills you like an enterprise and still leaves the busywork on your plate. Jarvi puts the whole desk in one place and lets the AI run the parts that never earned you a fee.

One platform, one bill, priced for a small team

Running your whole agency on four separate subscriptions?

Most agencies stitch together an ATS, a CRM, an outreach tool and a note-taker. Four logins, four invoices, four places for your data to drift apart. Jarvi is all of it in a single workspace, so your candidates, clients, conversations and reporting live in one system instead of four.

The AI handles the busywork, your team stays billable

Every hour on admin is an hour you are not placing?

On a small desk, admin is the silent tax. Jarvi logs every message and call, parses every resume, scores incoming candidates and follows up on autopilot. Your day goes back to the two things that pay: talking to candidates and talking to clients.

A built-in CRM for business development, not just an ATS

Winning clients matters as much as filling roles?

A staffing agency lives and dies on its client book. Jarvi tracks your prospects, your open mandates and your placements in the same tool you source from, so business development stops living in a spreadsheet you forget to update.

A small staffing agency without Jarvi vs with Jarvi.

Same agency, same week, a very different amount of it spent on billable work.

Without Jarvi

With Jarvi

An ATS, a CRM, an outreach tool and a note-taker, each billed on its own

One workspace and one bill for sourcing, placement, client development and reporting

The feature you actually need sits behind the next pricing tier

Every feature included on every plan, transparent pricing, no per-seat upsell

A placement stalls because the one person who owns it is buried in admin

AI parses, logs and follows up, so your small team stays on billable work

Candidate replies scattered across LinkedIn, your inbox and a personal phone

One conversation per candidate across every channel you use

Client updates rebuilt by hand in a spreadsheet on Friday afternoon

Branded submittals and client reports generated straight from your live data

You guess which job board actually produced the placement

Source and cost attribution per channel and per placement

Adding a recruiter means another full stack of subscriptions to buy

Add a seat, keep one tool, keep one process

Built to fill roles fast

Every way a small agency
puts a candidate in front of a client

You rarely fill a role from a single source. Jarvi gives a lean team every sourcing motion on one screen, so no channel is a separate tool to log into.

Import Sales Navigator and Recruiter lists

From the client brief to the placement,
in the order you actually work.

Pick a step to see the dedicated workspace inside Jarvi. One project holds the whole job, from intake to invoice.

Set it once

The back-office admin that eats a small desk,
handled for you

Automated first contact

Every new candidate gets a personal message from the recruiter who owns the role, sent within minutes of landing in Jarvi.

Day-7 follow-up

No reply after a week? Jarvi nudges automatically. Doubling your response rate takes zero extra effort from your team.

Interview-day reminders

Candidate and recruiter both get a reminder on the day, so no interview quietly slips because someone was heads-down on another role.

AI notetaker on every call

Calls and meetings are recorded, transcribed and summarized straight onto the candidate file. Zero manual note-taking, a perfect history.

AI resume parsing and scoring

Resumes are parsed on arrival and scored against the role, so a two-person team reviews a shortlist instead of a stack.

Post-placement follow-up

Automatic check-ins at two weeks and two months keep candidate and client happy, and keep your agency top of mind for the next role.

Jarvi integrated client CRM and business development for a small staffing agency

Fill the desk and grow the client book from one place.

A staffing agency is only as healthy as its client book. Most small agencies source in one tool and chase clients in a spreadsheet, so business development is the first thing that slips when a placement gets busy. Jarvi runs your sales pipeline in the same workspace you recruit from.

Track prospects, log every client conversation, set reminders on open quotes, and see your placements and revenue without exporting anything. When you know which client is worth a call this week, the desk grows on purpose, not by luck.

• Sales pipeline and lead nurturing next to your ATS
• Company data enriched automatically, so no lead goes cold
• Branded submittals and client reports generated from live data
• Placement and revenue metrics without a single spreadsheet

Reach candidates where they actually reply.

Contract and temp talent will not always answer an email. Jarvi unifies LinkedIn, email, WhatsApp, Telegram, SMS, calls and meetings into one conversation per candidate, so a small team never loses a thread across channels.

Request a demo More about multichannel outreach

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Jarvi flat pricing with every feature on every plan

Pricing built for a small agency, not an enterprise.

Small agencies get punished by tiered pricing. The one feature you need is always one plan up, and the bill climbs every time you add a recruiter. Jarvi does the opposite. Every plan includes every feature, so a two-person agency runs on the same full product as a fifty-person one.

No feature unlocks, no surprise add-ons, no enterprise sales dance to get the tool working. You get the whole platform on day one and you grow into it, not around it.

• Every feature on every plan, no tiered upsell
• Transparent, affordable pricing with no hidden fees
• One tool replacing six subscriptions
• Live in about two weeks, database migration included

See your agency run on one platform.

Book a 30-minute demo. We will set up Jarvi on your real roles and your existing tools, and show you the admin it takes off your plate.

Book a demo

350+ hours saved per Jarvi user in 2025 - Discover the Jarvi AI Agent

Small teams, punching well above their size.

Morgan Hanryon

Adarha Consulting

"2 of us do what others need 5 or 6 for"

“How many people do you have to manage all this?” That’s the question a prospect asked me a few days ago for a recruitment mission. My answer: there are two of us. And I’m proud of it.

Why? Because with two people, we accomplish what others sometimes need five or six for. Not by magic. Not by burning out. But because everything is thought through, structured, and properly equipped. With an ATS that also serves as a CRM, allowing us to track every candidate, every step, every company.

Todd Baer

Solo Recruiter, Cybersecurity Go-to-Market

"I save 5 to 10 hours a week and handle 4x more candidates."

Jarvi is my single source of truth — I don’t even check my email anymore.

I set up my campaigns, add candidates to a pipeline, and literally forget about them. Suddenly, candidates are responding and I’m like, where did this person come from?

3 to 4 placements in my first month with Jarvi.

It takes care of the things I don’t want to do and keeps me focused on the parts that are engaging, fun, and bring value.

Maud Grenier

Le Temple RH

"Less time searching, more talent recruited!"

Less time searching, more talent recruited!

Sebastian Forner

Aster Development

"We have x4 our placements!"

We’ve have done as much recruitments in 3 months as we did last year! We don’t necessarily need to increase the team size, it’s just that we’re all becoming much more productive!

350+

Hours saved per recruiter, every year

Tools replaced by one platform

40+

Job boards reachable from one screen

Running solo? See Jarvi for freelance recruiters. Growing into a high-volume desk? See Jarvi for staffing agencies.

One platform for the whole agency.

Pair your ATS with an integrated CRM and multichannel outreach, all in the same workspace.

Questions small staffing agencies ask us.

What is an ATS for small staffing agencies?

An ATS for small staffing agencies is applicant tracking software sized and priced for a lean team, usually one to ten people, that has to source, place and win clients without a back-office to lean on. Jarvi goes further than a classic ATS by combining sourcing, a candidate database, multichannel outreach, a client CRM and AI automation in one workspace, so a small agency runs the whole desk from a single tool instead of four.

Is Jarvi a good ATS for a small or brand-new staffing agency?

Yes. Jarvi is purpose-built for recruiting and staffing agencies and independent recruiters, and it is used by teams from a single solo recruiter up to agencies of several dozen. You get the full product from day one, so a new agency starts on the same platform it will still be using at fifty placements a year.

Is there an affordable ATS for a small staffing agency on a tight budget?

Yes, that is exactly who Jarvi is priced for. Every plan includes every feature, so a small agency is not paying enterprise rates or buying four separate subscriptions. Pricing is transparent and per seat, with no feature unlock and no surprise add-on. Book a demo for a quote tailored to your team size.

Does Jarvi replace a separate ATS, CRM and outreach tool?

Yes. Jarvi is designed to replace the stack most small agencies cobble together: an ATS for candidates, a CRM for clients, an outreach tool for sequences and a note-taker for calls. Running them in one workspace removes duplicate data entry and cuts your software bill to a single subscription.

Can one or two recruiters run a whole agency on Jarvi?

That is the core use case. Because Jarvi automates first contact, follow-ups, note-taking, resume parsing and candidate scoring, a very small team spends its time on candidates and clients instead of admin. One of our agencies puts it simply: two of them do what other firms need five or six people for.

Does Jarvi work for temp and contract staffing, not just permanent placement?

Yes. You track any type of role in the same pipeline, reach contract and temp candidates on the channels they actually reply to like WhatsApp and SMS, and keep placed candidates warm with automated follow-up so you can redeploy them on the next assignment.

How fast can a small agency get started with Jarvi?

Most small agencies are live on Jarvi in about two weeks, database migration from your current tool included. Setup is quick, the AI agent works from the moment you sign up with no complex configuration, and it learns your tone and process as you use it.

Can I send branded candidate submittals to my clients?

Yes. Generate a branded candidate presentation or shortlist from your own template in seconds, then share it as a clean PDF or a secure, revocable link. Your client sees your brand and only the candidates you choose to share, with no login required.

Does Jarvi integrate with the job boards and tools I already use?

Jarvi posts to 40+ job boards including Indeed, HelloWork, APEC and LinkedIn, connects to LinkedIn, Sales Navigator and LinkedIn Recruiter, and offers an open REST and GraphQL API plus native Make, Zapier, Slack and Teams connectors. It fits the tools you already pay for.

Is Jarvi GDPR compliant and where is my data stored?

Yes. Jarvi is GDPR compliant and hosted on private EU infrastructure, with data encrypted in transit and at rest. Candidates can be deleted on request, and SSO and SCIM are available on Enterprise plans.

Software built by recruiters, for recruiters.

Bring your whole staffing agency into one ATS. Get a personalized demo.