ATS for staffing agencies

The ATS built for how
staffing agencies really work.

Jarvi runs your whole desk on one platform. Source at volume across every channel, redeploy the candidates you already know, and win the client in the same workspace where you deliver the job order. Built for staffing agencies, not retrofitted from a corporate HR tool.

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Stellar
Brainfield
Stakha
SIC
Source To Match
Happy Hire
Millesime
Jarvi

Why a generic ATS breaks on a staffing desk

A staffing agency runs two businesses at once: winning clients and placing candidates, at volume and at speed. Most ATS tools were built for a single employer filling the occasional role. Jarvi is built for the desk.

Candidates and clients in one workspace

Running a staffing desk on a tool built for corporate HR?

A staffing agency lives on two sides at once. You sell the mandate and you place the candidate. Jarvi keeps your candidate database and your client accounts in the same platform, so business development and delivery finally share the same data instead of two disconnected tools.

Fill faster by redeploying who you already know

Twenty open job orders, and your best candidate buried in the database?

The candidate who fits this role is often one you already screened or placed. Jarvi searches your entire database in plain language and resurfaces past candidates with their full history so you re-engage the right person before you ever open a job board.

Reach and follow up across every channel, on autopilot

Losing placements to whoever replies first?

In staffing, speed wins the placement. Jarvi lets you reach candidates by email, WhatsApp, Telegram and SMS, send personalized messages in bulk, and trigger automated follow-ups that double your response rate while you focus on the calls that close.

A staffing desk without Jarvi vs with Jarvi.

Same agency, same open job orders, a very different week.

The old way
With Jarvi

Candidates in the ATS, clients in a separate CRM

Candidates and client accounts in one workspace

Every new role starts sourcing from scratch

AI search resurfaces candidates you already screened or placed

One channel, one message, then wait and hope

Email, WhatsApp and SMS with automated follow-ups

A job posted to one board at a time

One post published to your career site and 40+ boards in a click

Recruiters overwriting each other on shared roles

Shared pipeline with owner, collaborator and team views

Friday rebuilt in slides for the client update

Branded client reports generated from your live pipeline

Data entry after every call and every message

AI notetaker logs and summarizes calls, zero manual entry

"Who last spoke to this candidate?" pinged on Slack

A full contact timeline with user, channel and timestamp

Built for volume

Six ways to fill a staffing
pipeline faster.

A staffing desk rarely fills a job order from one source. Jarvi gives your recruiters every sourcing motion on the same platform, feeding one clean pipeline.

Every step of a placement,
in the order you actually run it.

Pick a step to see the dedicated workspace inside Jarvi.

The desk activity that updates itself.

Every action on a job order or a candidate lands on a live timeline, attributed and timestamped. Managers see what is moving without asking.

Live activity
Today
Jarvi AI search across a staffing agency candidate database

The best candidate for this role is often one you already have.

A staffing agency sits on years of screened candidates, placed contractors and warm relationships. On most tools that history is dead weight. In Jarvi it is your fastest source. Describe the role in plain language and Jarvi ranks your own database first, with every past conversation attached.

Contractors coming off an assignment surface the moment a matching job order opens, so your bench becomes a redeployment engine instead of a spreadsheet.

  • • AI search from a plain-language brief, ranked on your own data
  • • Full candidate timeline of roles, messages and calls
  • • Full history kept on every candidate
  • • Saved searches shared across the whole desk

Reach more candidates without
sounding like a mass mailer.

In staffing, the placement goes to whoever gets a real reply first. Jarvi unifies email, WhatsApp, Telegram, SMS and calls into one conversation per candidate, sends personalized messages in bulk, and runs automated follow-ups until they answer.

Request a demoMore about multichannel outreach
Jarvi application interface
Conversation messages timeline
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Jarvi client CRM and branded reporting for staffing agencies

Win the client and deliver the role in the same place.

A staffing desk is only half about candidates. The other half is the client. Jarvi runs a full CRM alongside your ATS, so your accounts, deals and business-development outreach live next to the candidates you place for them.

Enrich company data, prospect new accounts across the same channels you use for candidates, and keep every client interaction on one timeline. When it is time to report, branded progress updates are generated from your live pipeline instead of rebuilt by hand.

  • • Client accounts and deals in the same platform as your candidates
  • • Company data enrichment and multichannel business development
  • • Branded client reports built from live pipeline data
  • • Client guest access to review shortlists and leave feedback

Built for the way staffing teams are actually staffed.

Different seats see different things on the same desk.

CapabilityAgency ownerTeam lead360 recruiterSourcerClient guest
See every desk and pipeline
Access an assigned roleshared only
Manage client accounts and deals
Add candidates to a pipeline
Run outreach sequenceslimited
See full message history
Generate branded shortlists
Leave feedback on shared profiles
Export the candidate database
Manage roles and permissions

Roles are fully customizable. Build the exact access model your agency needs, from owner and team lead to sourcer, delivery consultant and client guest.

Your agency. Your desks. Your process.

Every staffing agency runs differently. Jarvi adapts to how you already operate instead of forcing your team into someone else's template.

Custom recruitment processes

Custom recruitment processes
See in action

Custom roles and permissions

Custom roles and permissions
See in action

Branded candidate presentations

Branded candidate presentations
See in action

Custom evaluation criteria

Custom evaluation criteria
See in action

Saved searches shared with the team

Saved searches shared with the team
See in action

Message templates per desk

Message templates per desk
See in action

Pipeline and margin metrics

Pipeline and margin metrics
See in action

API, Make, Zapier, Slack and Teams

API, Make, Zapier, Slack and Teams
See in action

Run your whole staffing desk on Jarvi.

See in 30 minutes how your sourcing, outreach, pipeline and client reporting would look on one platform.

Book a demo
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350+ hours saved per Jarvi user in 2025 - Discover Jarvi AI Agent

Staffing teams speak out

Morgan Hanryon
Morgan Hanryon
Adarha Consulting

"2 of us do what others need 5 or 6 for"

“How many people do you have to manage all this?” That’s the question a prospect asked me a few days ago for a recruitment mission. My answer: there are two of us. And I’m proud of it.

Why? Because with two people, we accomplish what others sometimes need five or six for. Not by magic. Not by burning out. But because everything is thought through, structured, and properly equipped. With an ATS that also serves as a CRM, allowing us to track every candidate, every step, every company.

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Sebastian Forner
Aster Development

"We have x4 our placements!"

We’ve have done as much recruitments in 3 months as we did last year! We don’t necessarily need to increase the team size, it’s just that we’re all becoming much more productive!

Maud Grenier
Maud Grenier
Le Temple RH

"Less time searching, more talent recruited!"

Less time searching, more talent recruited!

Nina Dathy
Nina Dathy
Skreen Talent

"A tool designed by recruiters, for recruiters"

We needed an accessible, smart and efficient ATS to structure our recruitment activity. Jarvi was the obvious choice: a tool designed by recruiters, for recruiters. 💡

Todd Baer
Solo Recruiter, Cybersecurity Go-to-Market

"I save 5 to 10 hours a week and handle 4x more candidates."

Jarvi is my single source of truth — I don’t even check my email anymore.

I set up my campaigns, add candidates to a pipeline, and literally forget about them. Suddenly, candidates are responding and I’m like, where did this person come from?

3 to 4 placements in my first month with Jarvi.

It takes care of the things I don’t want to do and keeps me focused on the parts that are engaging, fun, and bring value.

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1200+
Recruiting teams using Jarvi
4M
Candidates managed / year
25
Countries powered by Jarvi

One platform, every staffing need.

Pair your staffing ATS with our integrated CRM and multichannel outreach.

ATS

ATS

Sourcing & Multichannel Outreach

Sourcing

Client Relationship Management (CRM)

CRM

Global AI Agent

Questions staffing agencies ask us.

What is an ATS for staffing agencies and how is it different from a generic applicant tracking system?

A generic applicant tracking system is built for a single employer filling roles from inbound applications. An ATS for staffing agencies has to run a two-sided business at volume: winning clients and placing candidates across many open job orders at once. Jarvi combines an ATS, a client CRM, multichannel outreach and reporting in one workspace, so a staffing desk stops paying for four tools that do not talk to each other.

Does Jarvi handle temp, contract and permanent staffing?

Yes. You run permanent, contract and temp job orders the same way, on a visual pipeline per role, and your reporting separates them cleanly. Contractors coming off an assignment resurface in AI search the moment a matching role opens, so your bench becomes a redeployment engine rather than a spreadsheet.

Can Jarvi handle high-volume recruiting across many open roles?

Yes. Multiposting sends a role to 40+ job boards in one click and routes every application back into the right pipeline, deduplicated and source-tagged. Automated screening, follow-ups and reminders keep dozens of job orders moving without manual chasing, so a single recruiter can carry a much larger req load.

Does Jarvi manage both candidates and clients?

Yes. Jarvi runs a full client CRM alongside the ATS. Your accounts, deals and business-development outreach live in the same platform as the candidates you place, so delivery and sales finally share the same data instead of two disconnected tools.

Is Jarvi suitable for a solo recruiter or only for large staffing agencies?

Both, though this workspace is tuned for teams. An independent recruiter can run their entire desk on Jarvi, from business development to placement. Larger staffing agencies use Jarvi to consolidate ATS, CRM, outreach and reporting into one workspace, with shared pipelines, per-recruiter reporting and customizable roles for owners, team leads, 360 recruiters and sourcers.

Which channels can I use to reach candidates?

Email, WhatsApp, Telegram, SMS and calls, all unified into one conversation per candidate. You can send personalized messages in bulk and trigger automated follow-ups that measurably lift your response rate.

How does candidate redeployment work in Jarvi?

When you open a job order, AI search queries your firm-wide database in plain language or with structured filters. Candidates you screened or placed before surface on the new brief, with their full history attached, so you re-engage the right person before touching a job board.

Is Jarvi a good Bullhorn alternative, and how long does migration take?

Yes. Agencies move to Jarvi from Bullhorn, RecruiterFlow and other staffing tools to get ATS, CRM, multichannel outreach and reporting on one platform. Most agencies are live in two weeks, including a full database migration from your current stack. Larger firms run a four to six week rollout with a dedicated implementation partner, and human support answers in minutes rather than days.

Can my client review the shortlist directly in Jarvi?

Yes. Invite the client as a guest on a specific job order. They see only the candidates you grant them, can leave structured feedback, and never see the rest of your agency activity. No license seat is consumed.

Is candidate data secure and GDPR compliant?

Yes. Jarvi is GDPR compliant and hosted on private EU infrastructure. Shared links use revocable tokens with custom expiry, external users never get edit access to your database, and every access is logged. SSO and SCIM are available on Enterprise plans.

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Built by recruiters, used by staffing agencies.

Bring your recruiters, sourcers and client accounts into one ATS. Get a personalized demo.

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