Candidate Privacy Policy

This policy is effective from March 3, 2022 and was last updated on May 1, 2024

January 1, 2024


Because Privacy Matters!

Thank you for choosing Jarvi.

Your privacy is important to us. It is Jarvi’s policy to respect your privacy and comply with all applicable laws and regulations, including GDPR, regarding the personal information we may collect about you, including on our website, application, extension, or any other service we operate.

Information We Collect

The data you enter during the application process or job alert creation (contact details, experience and education, attachments, responses to pre-screening questions). Your IP address. Cookies, which allow us to track access and usage of our services.

Where We Store the Data

The data is stored on AWS (Amazon Web Services) servers in London and is GDPR compliant: https://aws.amazon.com/compliance/gdpr-center/.

The servers are managed by NHost. You can find more information about their GDPR compliance and security measures here: https://nhost.io/legal/privacy-hints

Automatically Collected Information

Certain information - such as IP address and/or browser and device characteristics - is automatically collected when you visit our services.

This information does not reveal your specific identity (such as your name or contact details), but may include information about your device and its usage, such as your IP address, browser and device characteristics, operating system, language preferences, referral URLs, device name, country, location, information about your use of our services, and other technical information.

This information is primarily needed to maintain the security and operation of our services, as well as for internal analytics and reporting purposes. Like many companies, we also collect information through cookies and similar technologies.

How We Use Your Information

  • Receive suggestions for available jobs.
  • Surveys: Jarvi may also contact you through surveys to better understand your feedback on your user experience and current or future features of Jarvi.
  • Improving our services and products: Jarvi may use Personal Data to improve and develop its services and products as necessary.

In this case, we are the data controller.

Please note that when you apply for offers from one of our clients (“Client”), our Client (the recruiter or hiring manager) may consider your candidate profile for all their opportunities and may use all Jarvi tools to track, manage, and make a decision. In this case, the Client is the data controller, and SmartRecruiters is the data processor acting on behalf of and for the Client.

Jarvi is not a recruitment agency. We only provide talent acquisition technology to our Clients, as well as our Services for your benefit as indicated above.

As Jarvi offers you real choice and control over the use of your Personal Data and aims to build a trusted relationship with you, your consent is the lawful basis for processing your Personal Data.

You can withdraw your consent at any time by withdrawing your application or contacting us at rgpd@jarvi.tech.

Retention Period of Your Personal Information

Jarvi retains your Personal Data only for the period strictly necessary for the purposes set out in this privacy policy.

Do We Collect Information from Minors

We do not knowingly collect data from children under the age of 18 or market to them.

By using the Services, you represent that you are at least 18 years old or the parent or guardian of a minor and consent to the use of the Services by such minor. If we learn that personal information has been collected from users under the age of 18, we will disable the account and take reasonable steps to promptly delete such data from our records.

If you believe that we have collected data from children under the age of 18, please contact us at the following address: contact@jarvi.tech.

What Are Your Privacy Rights?

In certain regions, such as the European Economic Area, you have rights that allow you to access and control your personal information more easily. You can view, modify, or delete your account at any time. In certain jurisdictions (such as the European Economic Area), you may have certain rights under applicable data protection laws. These rights may include the right (i) to request access to your personal information and obtain a copy of it, (ii) to request correction or deletion, (iii) to restrict the processing of your personal information, and (iv) where applicable, data portability. In certain circumstances, you may also have the right to object to the processing of your personal information. To make such a request, please use the contact details provided below. We will review and respond to any such request in accordance with applicable data protection laws. If we rely on your consent to process your personal information, you have the right to withdraw your consent at any time. Please note, however, that this will not affect the lawfulness of processing carried out before withdrawal.

If you reside in the European Economic Area and believe that we are unlawfully processing your personal information, you also have the right to lodge a complaint with the local data protection authority. You can find their contact details here: https://ec.europa.eu/info/law/law-topic/data-protection_en.

Use of Cookies

We use “cookies” to collect information about you and your activity on our site. A cookie is a small piece of data that our website stores on your computer and accesses each time you visit, so we can understand how you use our site. This helps us provide you with content based on the preferences you have specified.

Limitations of Our Policy

Our website may contain links to external sites that are not operated by us. Please note that we have no control over the content and policies of these sites and cannot accept responsibility for their respective privacy practices.

Changes to This Policy

At our discretion, we may modify our privacy policy to reflect updates to our business processes, current acceptable practices, or legislative or regulatory changes. If we decide to change this privacy policy, we will post the changes here, on the same link through which you access this privacy policy.

If required by law, we will obtain your authorization or provide you with the opportunity to accept or refuse, as applicable, any new use of your personal information.

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