ATS for executive search

A standard applicant tracking system is built around inbound applications, requisitions and a four-stage hiring funnel. An ATS for executive search is the opposite. It treats the mandate, the longlist, the direct approach and the shortlist as first-class objects, runs a CRM layer for long retained mandates, and generates the client deliverables a search firm owes at each stage. Jarvi was designed for this motion from day one, not retrofitted from a corporate ATS.

Both. Boutique search firms of 2 to 10 consultants run their entire practice on Jarvi, from business development to placement. Larger executive recruiting firms of 20 to 100 consultants use Jarvi to consolidate CRM, ATS, outreach and reporting in one workspace instead of four subscriptions.

Yes. Every mandate carries its own access perimeter through project assignment. You decide which consultants and researchers see a given mandate. Candidate share links use revocable tokens with custom expiry dates, and every access is logged in the audit trail. Off-market C-suite searches stay scoped to the people who should see them.

Jarvi is a modern, AI-native executive search platform with a unified product across CRM, ATS and outreach. Where legacy systems force you to bolt together separate modules for business development, sourcing, mandates and reporting, Jarvi runs them in the same workspace. Most firms switch to remove duplicate data entry, cut their software stack and get usable client deliverables without manual work.

Yes. You can invite the hiring manager or client sponsor as a guest on a specific mandate. They see only the candidates you grant them, can leave structured feedback, and never see the rest of your firm activity or other searches in progress. No license seat consumed.

Yes. You track mandates the same way whether they are retained or contingency, and your reporting separates the two cleanly so partners can monitor each practice independently.

Yes. Roles in the platform mirror the way executive search firms are actually staffed. Researchers build longlists, run market mapping and pre-qualify leaders. Consultants and partners approve shortlists, run client interviews and own the relationship. Every action is attributed to the right person, and you can filter the pipeline by owner, by collaborator or by team.

When you open a new mandate, advanced and AI-powered search lets you query the firm-wide database in plain language or structured filters. Leaders you spoke to two or five years ago surface on the new brief, with the full history of past conversations attached. The institutional knowledge of every consultant who ever worked at your firm stays usable.

No. It removes the manual parts. AI search surfaces the right leader from your database from a plain-language brief. Call recordings come back as a transcript and summary on the leader profile. Researchers spend their time on judgement and outreach, not on data entry.

Yes. Shared links use revocable tokens and never give external users edit access to your database. Jarvi is GDPR compliant and hosted on private EU infrastructure, with SSO and SCIM available on Enterprise plans. Every access is logged in the audit trail.

Most boutiques are live on Jarvi in two weeks, including a full database migration from your current stack. Larger executive search firms run a 4 to 6 week rollout with a dedicated implementation partner.